Job Description

Position Overview:

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's dynamic team in California. The ideal candidate will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication.

Responsibilities:

• Manage and organize office documents and files efficiently.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Assist in the preparation of regularly scheduled reports.
• Answer and direct phone calls and emails to appropriate parties.
• Develop and maintain a filing system for easy document retrieval.
• Order office supplies and research new deals and suppliers.
• Provide general support to visitors and act as the point of contact for internal and external clients.

Requirements:

• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• High School diploma; additional qualification as an Administrative assistant or Secretary will be a plus.

Required Work Hours:

Monday through Thursday, 1st shift.

Benefits:

Details regarding benefits will be provided during the interview process.

Additional Details:

The minimum pay for this position is $32.00 per hour.

Desired Skills and Experience

Position Overview
Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join a dynamic team in California. This role is essential in ensuring the smooth operation of day-to-day activities by providing comprehensive administrative support. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational and communication skills.

Responsibilities
Provide administrative support to ensure efficient operation of the office.
Schedule meetings and appointments, and manage calendars.
Organize and maintain files and records, ensuring they remain updated and accessible.
Prepare and edit correspondence, reports, and presentations.
Coordinate with other departments to ensure compliance with established policies.
Handle incoming calls and emails, directing inquiries to appropriate personnel.
Assist in the preparation of regularly scheduled reports.
Manage office supplies inventory and place orders as necessary.
Support team projects and initiatives with meticulous attention to detail.
Qualifications
Proven experience as an administrative assistant or in a relevant administrative role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time management skills, with the ability to prioritize tasks effectively.
Excellent written and verbal communication skills.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Required Work Hours
Monday - Friday, 1st Shift

Benefits
Competitive salary ranging from $28 to $32 per hour.
Comprehensive health insurance plans.
Retirement savings plan with employer match.
Paid time off and holidays.
Professional development opportunities.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Hourly pay, Holiday work, Local area, Shift work, Monday to Friday,

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